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The Basics
HR Policies
A full stack approach
The Bare Neccessities
Once any business has a few employees and is growing, it needs to put in place a set of ‘must have’ policies. These are what on the one hand employees expect and on the other they ensure that employees demonstrate desired behaviours.
Here we list Policies applicable to all companies. There are differences based on sector, stage of business etc. Click on any of them to understand the essence, acquaint yourself with some global best practices and learn an interesting, fun fact.
Anti Bribery & Anti Corruption Policy
Prevent, detect and deter corrupt practices and bribery by employees, contractors, and third parties.
Company Data Protection Policy
Ensure that all confidential information is safeguarded from unauthorized access, use, or disclosure and that employees are trained on how to handle sensitive data.
Conflict of Interest Policy
Ensure that all confidential information is safeguarded from unauthorized access, use, or disclosure and that employees are trained on how to handle sensitive data.
Domestic Business Travel Policy
Provide guidelines and restrictions for employees travelling within the country for work purposes, including approval processes, allowable expenses, and safety protocols.
Employee Remote Work Policy
Provide a provision for employees to work from a location outside of the office, subject to specific guidelines and requirements set by the company.
Field Allowance And Expenses Policy
Outline rules and guidelines for employees who travel for work-related purposes, including the reimbursement of expenses and the provision of allowances.
Grievance Redressal Policy
Ensure a fair and efficient process for employees to address their complaints and concerns within the organization.
International Business Travel Policy
Provide guidelines and restrictions for employees travelling outside the country for work-related purposes, including travel approval, expenses, safety measures, and insurance coverage.
Leave Policy
The essence of leave policy is to outline guidelines and rules regarding the types of leaves, eligibility, approval process, and benefits entitled to employees during their absence from work.
Mobile Phone And Data Card Policy
Regulate the use of company-provided or personal mobile devices and data usage while at work, outlining rules for security, privacy, and appropriate conduct.
Paternity Leave Policy
Provide new fathers with time off from work to care for their newborn or newly adopted child.
Smoking, Alcohol And Drug-Free Workplace Policy
Prohibit the use and possession of smoking, alcohol, and drugs in the workplace to ensure a healthy and safe working environment.
Violence Protection At Workplace Policy
Prevent and address all forms of violence, harassment, and bullying, ensuring a safe and respectful working environment.
Attendance Policy
Outline the rules and expectations regarding employee attendance, including work hours, punctuality, and approved absences.
Company Sick Leave Policy
Provide employees with the provision to take time off work due to illness or injury while receiving pay or benefits..
Cyber Security Policy
Establish rules and guidelines for protecting company information, systems, and networks from unauthorised access, use, disclosure, disruption, modification, or destruction.
Dress Code Policy
Outline the acceptable and appropriate attire that employees should wear while at work to maintain a professional and respectful appearance
Environmental Policy
Set out guidelines and actions to reduce negative impacts on the environment through sustainable practices, resource conservation, and pollution prevention.
Fraud Policy
Set out guidelines and procedures to prevent, detect, and respond to fraudulent activities committed by employees, contractors, or third parties
Holiday Policy
Specify the number of vacation days, paid time off, and other benefits employees are entitled to take each year.
IT Acceptable Usage Policy
Outline rules and guidelines for the appropriate use of company technology, including computers, software, and internet access, to ensure workplace security, productivity, and confidentiality..
Loan Policy
Provide terms and conditions, eligibility criteria, repayment terms, and interest rates for employees seeking financial assistance from their employer.
Overtime Policy
Outline guidelines and rules that govern the conditions and compensation for employees who work additional hours beyond their regular work schedule.
Policy On Prevention Of Sexual Harassment
Promote the reduction of paper usage by implementing measures such as digital communication, storage, and documentation to reduce environmental impact and save costs.
Social Media Usage Policy
Regulate employees' behaviour and usage of social media platforms professionally which protects the company's reputation and confidentiality.
Whistle Blower Policy
Provide a safe and confidential reporting mechanism for employees to raise concerns about illegal or unethical activities in the workplace without fear of retaliation.
Code Of Conduct And Ethics
Outline the principles and standards that employees must follow to ensure legal and ethical behavior in the workplace
Confidential Information & Non-Disclosure Policy
Outline rules for handling sensitive information and prohibits sharing or discussing it with unauthorised individuals.
Diversity Policy
Promote a culture of inclusion by embracing differences in race, gender, age, religion, sexual orientation, ability, and other aspects of identity.
Employee Laptop Policy
Provide rules and guidelines for the appropriate use, security, and maintenance of laptops provided by the employer.
Equal Employment Opportunity Policy
Promote fair treatment and prohibits discrimination based on protected characteristics such as race, gender, age, and religion in the workplace.
Insider Trading Policy
Prohibit employees from using non-public information to trade stocks or securities.
Late Night Policy
Provide guidelines and rules that regulate employee behaviour, work hours, and safety measures during nighttime work hours.
Maternity Leave Policy
Outline guidelines and rules that provide female employees with a period of absence from work to care for a newborn or adopted child.
Paper Reduction Policy
Promote the reduction of paper usage by implementing measures such as digital communication, storage, and documentation to reduce environmental impact and save costs.
Relocation Policy
Govern the process and benefits for employees who are required to move to a new location for work-related purposes.
Use Of Phone, Email & Internet Policy
The essence of the use of phone, email & internet policy is to outline the acceptable use of company-provided communication devices. It sets guidelines to protect company resources and confidentiality while ensuring productive use.
Wifi Reimbursement Policy
Provide financial support to employees for internet expenses incurred while working remotely or using personal devices for work-related tasks.
Working Hours Policy
Establish guidelines for the number of hours, breaks, and overtime, ensuring compliance with labour laws and promoting work-life balance for employees.
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